Exchange Email Server - How to Filter Spam
By: George H. Biwit
Increasing threat from spam emails raises the need to monitor and remove illegitimate messages, thus ensuring correct functioning of the Microsoft Exchange system.
In todays business world, spam e-mail has emerged as the biggest evil that is cutting productivity and adding troubles. Companies get tons of indecent, deceptive and irking e-mails in bulk regularly. Spam is the word most commonly used to express discarded, unwanted and promotional mails. It is not an acronym so it does not really denote something. Actually, a spam e-mail is usually a commercial mail sent to the recipients who did not request any kind of information from the company or the individual sending it.
Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.
Removing spam is a lengthy process; performance of the e-mail server gets several affected and network security is also put at greater risk from malevolent e-mails. Furthermore, the company also faces the risk as these spam mails might lead to irreparable harm to the systems, thus causing disorder and big loss of work and capital to the company.
The only measure against the spam threat ensuring total security and protection is professional assistance. Make sure your mail server is shielded properly to assure that every byte of passing data is filtered and blocked against spam. A spam filter for e-mail servers is typically an intelligent application that filters all new messages, finds spam on the basis of a chosen configuration and blocks all unwanted e-mails preventing them from passing all the way to the users inbox. And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.
Anti spam plugins for Microsoft Exchange is a great help filtering and stoppping spam mail. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. Making this process automatic is recommended as it protects each personal computer, it protects the internal network and prevents work loss and users’ downtime.
No technology used to filter spam is perfect. Periodically a network administrator still needs to monitor all filtered mails to prevent that Microsoft Exchange does not block legitimate mails.